Quickbooks Desktop Pro

QuickBooks Desktop Pro is a complete accounting system designed specifically for small and medium-sized businesses. This solution provides comprehensive core accounting software application functionality, such as account payable and receivable, project accounting, expenditure management, and payroll administration. All inside a single integrated suite.

Users can link their bank accounts and build processes for accounting operations using the ‘Bank Account Reconciliation’ functionality. This enables customers to make automated payments and deposits from their associated bank account as well as manage staff payrolls through a single application.

QuickBooks Pro also aids in the automation of the billing and invoicing processes, as well as the administration of work orders from a single reconciliation window. Users can sync, link, and import data from other linked apps including PayPal, American Express, and Square. All transactions are automatically classified in order to track monthly spending and revenues.

QuickBooks Pro can be deployed on-premises as well as in the cloud. Users can also access information on the move by downloading the QuickBooks mobile app, which is available for iOS and Android smartphones.

Stick till the end to learn how to Download, Install, and Use Quickbooks Desktop Pro in different versions of Windows & Mac.

Quickbooks Desktop Pro 2021 in a NutshellQuickbooks Desktop Pro

QuickBooks Pro also aids in the automation of the billing and invoicing processes, as well as the administration of work orders from a single reconciliation window. Users can sync, link, and import data from other linked apps including PayPal, American Express, and Square. All transactions are automatically classified in order to track monthly spending and revenues.

QuickBooks Pro can be deployed on-premises as well as in the cloud. Users can also access information on the move by downloading the QuickBooks mobile app, which is available for iOS and Android smartphones.

Features of QuickBooks Desktop Pro – Windows & Macquickbooks desktop pro

  1. 1- Desktop Pro automates routine processes, allowing you to focus on your company.
  2. 2- Easy to set up and use – no accounting knowledge required Keep track of invoices, manage costs, generate trustworthy tax reports, and import data from a spreadsheet.
  3. 3- Step-by-step instructions show you how to make invoices, track spending, and much more.
  4. 4- Reports that are simple to use will provide you with the information you want.
  5. 5- You can use the Improved bank feeds that work automatically to classify or batch-edit bank transactions which are done by payees, accounts, and classifications to save time.
  6. 6- Save time by automating periodic statements to various client groups based on their requirements or preferences.
  7. 7- Look more professional by using personalized payment receipts that are unique to your company.
  8. 8- Create rule-based client groups that automatically update to fit your chosen criteria to improve insights and interactions with different sorts of clients.
  9. 9- Increase cash flow by providing consumers with more visibility into their total debt outstanding.
Unique Windows Features of Quickbooks Desktop Pro 2021

1- Bank Transactions Can be Automatically Classified

Improved bank feeds that automatically classify or batch-edit bank transactions by payees, accounts, and classifications save time.

2- Automated Regularly Issued Statement Emails

Save time by automating periodic statements to various client groups based on their requirements or preferences.

3- Payment Receipts that are Personalized

With personalized payment receipts that are unique to your company, you will appear more professional.

4- Boost Customer management, Analytics, and Communication

Create rule-based client groups that automatically update to fit your chosen criteria to improve insights and interactions with different sorts of clients.

5- Desktop Administrator

All of your QuickBooks Desktop products may be easily found and installed using a single administration application.

6- Obtaining Business Capital

Access flexible business finance directly from QuickBooks, with no origination fees, prepayment penalties, or hidden charges.

Unique Mac Features of Quickbooks Desktop Pro 2021

1- Payment Reminders Sent Automatically

Get paid more quickly by automatically alerting clients when their payments are due.

2- e-Payments for Statements

Increase your cash flow by providing statements with payment buttons that encourage customers to settle their amounts quickly. Payments are handled through 1-click downloads and automated reconciliation.

3- Invoice Emails Can be Combined

Sending numerous invoices in one easy-to-process email allows you to receive payments more rapidly. Make certain that when your customers submit payments, they do not neglect outstanding bills.

4- Codes for Sales Tax

Prepare for tax season by keeping track of sales tax estimates for out-of-state purchases, various districts, and non-profit organizations.

System Requirements for Windows

  • 1- Microsoft Windows Server 2012 (or R2), 2016, or 2019 2.4 GHz CPU support for Windows 8.1 or Windows 10 update/version
  • 2- RAM of 4 GB (8 GB recommended)
  • 3- You will need to have 2.5 GB of disk space.
  • 4- A total of four DVD-ROM drives are available (unless the user is downloading from Intuit server)
  • 5- Internet connectivity is required for payroll and online functions (1 Mbps recommended speed)
  • 6- Registration of the product is necessary.
  • 7- Designed for a screen resolution of 1280×1024 pixels or above. Supports up to two additional displays in addition to the Workstation Monitor. Default DPI settings have been optimized.

System Requirements of Mac

  • 1- macOS X v10.15 (Catalina) is required at the very least.
  • 2- Downloaded installation and product updates require an internet connection.
  • 3- Registration for the product is needed.

Step by Step Process to Download, Install & Activate Quickbooks Desktop Pro 2021

quickbooks desktop pro 2019

  1. 1- The first step is to Download QuickBooks Desktop Pro 2021 or QuickBooks Desktop Pro 2020.
  2. 2- Locate the setup file you downloaded on your computer.
  3. 3- Start the setup. Keep your product code and license available.
  4. 4- Follow the setup instructions on the screen.
  5. 5- QuickBooks is now open.
  6. 6- Select Activate QuickBooks from the Help menu.
  7. 7- Verify your information by following the procedures on the screen.

Upgrade to Quickbooks Pro 2021 from Current Version

  1. 1- Launch your Quickbooks application.
  2. 2- Now, click on the Help option from the upper menu.
  3. 3- Choose Upgrade Quickbooks.
  4. 4- A new window will appear in Quickbooks.
  5. 5- Here, you have to select the Version named Quickbooks Desktop Pro 2021.
  6. 6- The software patch will be automatically downloaded and updated.

Perks of Using Quickbooks Desktop Pro 2021

  1. 1- Organize your expenditure to help you optimize your tax deductions.
  2. 2- To make smarter judgments, keep track of your company’s performance.
  3. 3- It’s simple to set up and utilize.
  4. 4- Import your data quickly.
  5. 5- You’ll learn how to make invoices, track spending, and more with step-by-step tutorials.
  6. 6- With online invoicing, you may be paid quicker.
  7. 7- Your bank transactions are available for download.
  8. 8- Collaborate with 1 to 3 users at the same time (each sold separately).

Integration With Other Softwares

  • 1- Email Estimates, Invoices, and other forms using Microsoft Outlook 2013-2019, Microsoft 365, Gmail, and Outlook.com, or other SMTP-supporting email applications. Integration of the app with QuickBooks POS 12.0 or 18.0.
  • 2- Data should be transferred from Quicken 2016-2020, QuickBooks Mac 2016-2021, Microsoft Excel 2013-2019, or Microsoft 365. (32 or 64 bit).

Customer Reported Pros & Cons of Using Quickbooks Desktop ProQuickbooks Desktop pro

Pros:
  • 1- This is a feature-rich program that will assist with all bookkeeping training and user interface in such a way that even individuals who are new to accounting software can generally utilize it.
  • 2- The program is simple to use and understand.
  • 3- A variety of payroll and banking interfaces are supported.
  • 4- It’s simple to keep track of and alter inventories on hand.
  • 5- It’s simple to create reports and tailor them to your specific requirements.
  • 6- We also utilize it to make direct payments to our staff.
  • 7- It’s simple to compare year to year to identify where we can improve and what our present financial status is.
  • 8- Creating templates and structuring forms that must be emailed
  • 9- Statistical Reports
  • 10- It is capable of importing and exporting data into numerous formats.
Cons:
  • 1- With the emergence of cloud-based services, QB Desktop Pro has become “clunky.”
  • 2- Some screens take a long time to load (Customer Edit for example).
  • 3- There are a few minor problems while accessing multiple business files.
  • 4- Customer service is said to be inadequate.
  • 5- Custom reports, especially when it comes to inventory, might be difficult to come up with.
  • 6- QuickBooks Desktop Pro has been available for a few years, and after an upgrade[,] you are required to review the changes/updates before using [them].
  • 7- 2FA is not available in QuickBooks Desktop Pro.
  • 8- Without needing to map a local network disk, QuickBooks Desktop Pro should be able to save backups to a personal cloud.

Frequently Asked Questions (FAQs)

Q1 – What is QuickBooks Desktop Pro, and how does it work?

Ans: Intuit’s Quickbooks Desktop Pro is accounting software. It has basic accounting functions as well as for analytics and exportable reports. It is available in both on-premise and SaaS versions.

Q2- What are the main rivals of QuickBooks Desktop Pro?

Ans: Alternatives to QuickBooks Desktop Pro include Priority AccountEdge, QuickBooks Self-Employed, and Oracle eBusiness Suite.

Q3- What is the best feature of QuickBooks Desktop Pro?

Ans: Reviewers provide a score for each item. With a score of 8.9, the pay calculation and direct deposit files, as well as salary revision and increment management, are the most important.

Q4- Who is the target audience for QuickBooks Desktop Pro?

Ans: Small businesses and the accounting sector are the most prevalent QuickBooks Desktop Pro customers.

Q5- Is the Quickbooks desktop pro a software program or a one-year subscription?

Ans: Depending on what you add, such as payroll, you can use this application for at least three years.

Q6- Is it possible to utilize this if I’ve previously paid for a separate enhanced payroll subscription?

Ans: This is unrelated to the payroll program. Unless you purchased the combined desktop and payroll package, you’ll need this to perform payroll.

Q7- Is there a version of Quickbooks that does not include payroll?

Ans: Payroll is usually an afterthought. It will state if payroll is included.