QuickBooks is financial software that has changed the traditional way of managing business’ financial side. It is loaded with exciting tools and features that not only run the business smoothly but also enhance productivity. QuickBooks Audit trail is one such feature that is used to get a track of details such as when and by whom the modification, deletion, transactions were done. In simple language, it means to trace the person who has made any changes to details like transactions, amounts, etc.
Sometimes the company files grow too large because of many closed transactions and unutilized elements that get developed over time. Quickbooks Audit Trail Removal plays an important role here as it helps to turn off audit trail in QuickBooks files. When you do QuickBooks Audit Trail Turn Off then it scales back the file size to 30-50 percent and also increases the speed of the software.
In this productive post, we will tell you how the QuickBooks audit trail turns off works, why you should turn off audit trail in QuickBooks, and the importance of Quickbooks audit trail removal.
How does QuickBooks Audit Trail Work?
QBs software maintains the transactions log and notifies when there is any change, modification, or deletion in the log. With the help of Audit Trail, you can view who exactly made those changes and when. This tool is used by accountants and bookkeepers to detect users who did changes in amounts, logs, and transactions.
You need to keep few things in mind about the Audit Log:
- You are required to have full access rights.
- you cannot disable the audit log for security & audit reasons.
- You can find changes made to a person or many transactions.
Details you will get includes:
- Change in the date.
- User name who did the change
- Type of change made.
- Customer or vendor name who initiated the change.
- Date and amount of original transaction.
You can choose View in the History option to check the history of the audit.
How can you Run Audit Trail Reports?
In order to run the Audit Trail reports go through the next points thoroughly:
- Reach out to Reports.
- Press tab on Accountant & Taxes.
- You will find two reports here.
- Audit Trail
- Deleted/Voided Transactions Detail
What does the QuickBooks Audit Trail Removal Service do?
This feature offers you the power to compress the company file size without losing any data. It keeps your transactions safe but at the same time deletes the unwanted/unused audit trail details. With the help of this feature, now you no longer have to delete the entire file to clear up space and enhance QuickBooks speed.
Due to numerous transactions, the audit trail increases in size slowing down the functioning of the QuickBooks software.
Does QuickBooks Audit Trail Removal affect QuickBooks?
No, it is just a myth. Your QuickBooks software will be loaded full of unwanted file size if you do not Turn off audit trail in QuickBooks. In simple words, QuickBooks Audit Trail Removal assists in speeding up the software and not slowing it down in its operations.
Super Quick 6 Steps to turn off Audit Trail in QuickBooks
The process is super easy to follow. But make sure to read all the steps attentively and follow in order. Have a look:
1. Launch Quickbooks Financial Software
After launching it, reach out for the option File Menu.
2. Look for the Utilities Tab
Within the File menu, find the Utilities tab present at the bottom, and click on it.
3. Select the Options coming on your Screen
Select the option of Clean up company data or condense data. Your choice will be dependent on the QuickBooks version installed on your system.
4. Select the Date range
You have to choose the range of dates from when you want your Audit trail to be removed.
5. Mark the Check Box
Mark the registration flashing on your screen and the Audit trails for your transactions as well as accounts will be removed
6. Conduct a Clean-Up
The closing step is to start a cleanup for finishing up the step.
You can carry these steps to turn off the audit trail in QuickBooks 2016 also. If you are a Mac user then follow the same process to carry QuickBooks audit trail removal in your system.
You may also like: Quickbooks won't Open Problem & It's Solutions
Frequently Asked Questions(FAQ’s)
What are the Advantages of the Audit Trail Report?
The Advantages of the Audit Trail Report are as follows:
- Finding missing/lost Transactions.
- Easy checking of changed transactions.
- Tracking Entries of removed transactions.
- Voided transactions can be traced.
- Check the login time of the individual.
What are the Disadvantages of the Audit Trail Report?
Some demerits of using AuditTrail Reports are given in the list below:
- Slow down the system because of numerous closed/unused transactions.
- Building of unused list elements over time.
- Extra load on the system.
- Dimensions of QuickBook gets increased
How can I Disable the Audit Trail in QuickBooks?
You cannot turn off the audit trail in QuickBooks 2014? You will have to contact the QuickBooks Customer Support team for this.
How can I Discover Audit Trail in QuickBooks Premier, Pro, Enterprise, Online, and Desktop?
For users having pro, enterprise, premier, and desktop versions of the QBs software:
- Reach out to the QB Desktop icon by double-clicking on it.
- Select the option of Reports.
- Choose Accountant and Taxes.
- Select the Audit Trail option.
For QB Online users:
- Open the QBO.
- Click on the Gear-like icon.
- Press tab on the Audit Log option.
Final Words
We have covered all the essential topics like how to turn off the audit trail in QuickBooks, its importance, and easy instructions to follow to carry out the process. The procedure mentioned here is super easy to follow and implement. Hope you liked this informative and power-packed article. On the off chance, if you are unable to turn off the audit trail in QuickBooks 2018, then you can approach QuickBooks Customer Support via phone call, live chat, and email also. The certified experts are skilled enough to offer you quick solutions in less time.